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3 Feb
2026
Permanent Job for Personal Assistant Wanted Urgently – Limpopo Provincial Treasury
Job Description
Job for Personal Assistant Wanted Urgently – Limpopo Provincial Treasury
Working Location: Polokwane
Job Type: Permanent
Application Closing Date: 20 February 2026
JOB DESCRIPTIONS:
Our client is urgently looking for the qualified Personal Assistant to start working ASAP.
KEY REQUIRED QUALIFICATIONS:
The candidate must meet the following qualifications:
- An NQF level 6 (National Diploma) qualification in Office Management / Office
Administration / Management Assistant as recognised by SAQA.
- One (1) to two (2) years working experience in Office Management / Office Administration/ Management Assistance / Secretariat.
KEY REQUIRED SKILLS AND COMPETENCIES:
The candidate must have the following skills and competences
- Must have good grooming and presentation.
- Must have basic knowledge on financial administration.
- Must have good telephone etiquette.
- Must have good interpersonal relations.
- Must have excellent communication.
- Must have report writing skills.
- Must have Ms Office Packages (Ms Word, Ms Excel; Ms Power-point; Ms Outlook).
- Time Management.
- Must have ability to work under pressure.
- Must have ability to maintain confidentiality.
- PFMA and Treasury Regulations.
- Must have Batho Pele principles. Competencies:
- Must have planning and organizing.
- Networking and Customer service orientation.
- Organizational communication effectiveness.
- Must have Self-management skills
KEY DUTIES:
The candidate will have to implement the following duties:
- To provide a secretarial support service to DDG.
- To receives telephone calls.
- To operates and ensures that the Office equipment, e.g., fax machine and photocopier is in good order.
- Records the engagement of the DDG.
- Utilizes discretion to decide whether to accept/decline or refer to other employees request for meetings.
- To coordinate with and sensitized/advises the Deputy Director General regarding engagements.
- Compile realistic schedules of appointments.
- Renders administration support services.
- To ensure the effective flow of information and documents to and from the office.
- To ensure the safekeeping of all documentation in the office in line with relevant legislation
- and policies.
- To obtain inputs, collates and compiles reports e.g., progress, Monthly reports, Management reports.
- Scrutinizes routine submission/ reports and make notes and/or recommendations.
- Responds to enquire received from internal and external stakeholders.
- Drafts documents as required.
- Filing of documents.
- Collects, analyses, and collates information requested.
- Clarifies instructions and notes on notes behalf of the DDG.
- To ensure that travel arrangements are well coordinated.
- To prioritize issues in the office of the DDG.
- Manages the leave register and telephone accounts for the units.
- Handles the procurement of standards items like stationary, refreshment etc. for the activities of the manager and the unit.
- To obtain the necessary signatures on documents like procurement advises and monthly salary reports.
- Provides support to DDG regarding meetings.
- Scrutinizes documents to determine actions/ information / other documents required for meetings.
- Collects and compiles all necessary documents for the manager to inform him/ her on the contents.
- Records minutes/ decisions and communications to relevant role players, follow-up on progress made.
- To prepare briefing notes for the DDG as required.
- Coordinates logistical arrangements for meetings when required.
- To support the DDG with the administration of budget.
- Collects and coordinates all the documents that relate to the budget of DDG MEC’s office.
- To assist DDG in determining funding requirements for purpose of MTEF submissions.
- To keep records of expenditure commitment, monitors expenditure and alerts DDG of
- possible over-and under spending.
- To check and correlates BAS reports to ensure that expenditure is allocated correctly.
- To identify the need to move funds between items, consult with the manager and compiles draft memos for this purpose.
NB: We are looking forward to contacting only successful applicants. All applications must be done online before closing date. No payments for any job position posted in this website.
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